Roles

Worship leader
Pastor
Children's worker
Youth leader
Elder
Church member

Worhip leader

People and Groups

  • keep track of everyone in your team, don’t lose sight of anyone

  • have all people’s contact information organized, their families and history in the church

  • easily communicate to the whole team or to the team that is serving in an specific service or event

Events

  • simplify the organization of musicians with the online rota system

  • avoid conflicts by scheduling people that aren’t available

  • easy making the songs available to everyone

  • upload song sheets, lyrics and video tutorial for songs (from YouTube or Vimeo)
  • use the CCLI-SongSelect integration
  • duty reminders sent automatically to the team
  • easily create new arrangements for songs
  • search songs
  • duty reminders sent automatically to the team

Calendar

  • clearly show the rehearsal and plan meeting to the team using the calendar

  • calendar subscription available, no one will miss any information about what is planned

  • create meetings with confirmation requests, e.g. leaders’ meeting

Resources

  • avoid conflicts in the use of church rooms and equipment

  • book resources in advance 

Wiki

  • make the vision and plan for the worship team available in the documentation area

Pastor

People and Groups

  • search for names and contact details - don’t lose sight of anyone

  • view individual profiles, person’s history in the church, family members, group membership and more

  • use the follow up function to get reminders of “to-do-lists” for new members, people in need, widows, counseling

  • track which groups meet when and where
  • see attendance to small groups
  • plot postcodes on a map to geographically plan small groups and others strategies

Events

  • simplify the organization of volunteers with the online rota system

  • duty reminders sent automatically to everyone involved in a service or event

  • plan and communicate the service plan to everyone involved

  • create templates for frequently occurring services

Calendar

  • create a pastoral calendar to coordinate visits and appointments

  • subscribe to calendar in smartphones, tablets and notebooks

  • keep a view in all events, appointments, meetings and services from your church

  • create appointments with confirmation requests, e.g. leadership meeting, this way all leaders will be reminded of the meeting and you will know who confirmed presence

Resources

  • avoid conflicts in the use of church rooms and equipment

  • book resources in advance 

  • have a general view of what is being used, by whom and when

  • create unlimited rooms and equipment in the system

Wiki

  • make documents (PDFs, videos, audios, Word, Excel and etc.) and important church information available to everyone using the documentation area

Children's worker

People and Groups

  • store parent contacts for emergencies and updates

  • store allergy information

  • add customized fields e.g. doctor

  • sent out emails to the parents
  • manage kids groups of different ages

Events

  • simplify the organization of volunteers with the online rota system

  • duty reminders sent automatically to everyone involved in a service or event

Calendar

  • create events and book resources such as rooms, projector and equipment 

Check-In

  • register children in with a secure pick-up code for the parents

  • quickly add new guests
  • see attendance charts

Youth leader

People and Groups

  • search for names and contact details - don’t lose sight of anyone

  • view individual profiles, person’s history in the church, family members, group membership and more

  • Easily send out information to groups 

  • Get notification when new people enter the groups you lead

Events

  • simplify the organization of volunteers with the online rota system

  • duty reminders sent automatically to everyone involved in a service or event

Calendar

  • keep a view in all events, appointments, meetings and services from your church 

Resources

  • avoid conflicts in the use of church rooms and equipment

  • book resources in advance 

Check-in

  • automatic creation of attendance lists

  • see attendance charts

Elder

People and Groups

  • search for names and contact details - don’t lose sight of anyone

  • view individual profiles, person’s history in the church, family members, group membership and more

  • store pastoral information

  • use the follow up function to get reminders of “to-do-lists” for new members, people in need, widows, counseling 
  • plot postcodes on a map to geographically plan small groups and others strategies

Calendar

  • create a pastoral calendar to coordinate visits and appointments

  • invite individuals or groups to meeting

  • see restrict information to staff or leaders only

Resources

  • avoid conflicts in the use of church rooms and equipment

  • book resources in advance 

Wiki

  • make documents (PDFs, videos, audios, Word, Excel and etc.) and important church information available to everyone using the documentation area

Church member

People and Groups

  • see information about small groups that you could take part in

Calendar

  • keep up to date with upcoming activities and events going on in the church

  • see event’s detail information 

Wiki

  • see the open documentation area from the church

Pastors and churches love ChurchTools

Read independent reviews on
I’m excited about ChurchTools because of its administration functions for small groups. I can see their capacity and using Google Maps, I can find the right small group for new members.”
Pastor for connect groups, Michael Goth
Ecclesia Nürnberg, Germany
“Using ChurchTools, we cannot just display our address database in a neat way, but we can also intuitively maintain it, send out emails and synchronise it with other software. It has become an essential tool that makes our work so much easier.”
Sandra Kunze
Assistant to the Manager Director
Gemeinsam für Hamburg, Germany
Allow your church to experience the all-in-one solution to connect people on the go now and join over 1.000 other churches using ChurchTools!
About ChurchTools

ChurchTools exists to help pastors, leaders and churches to communicate, prepare, organize and connect with people on the go. We love to build churches together.

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